Running any group costs money, and it’s a good idea to start thinking at the beginning about where to get it from and how to look after it. As soon as your group has some money, it is a good idea to give someone responsibility for keeping track of it (the Treasurer). Having a group bank account is the best way to make sure the group’s money is kept safely. Most high street banks offer special accounts for community groups. You will need to have a…
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Entertainment
Social events, performance nights and gigs can be fantastic ways to bring your community together, showcase your work or raise money. When organising these types of events you may need to think about ensuring you and your venue are meeting regulations and have the right licences in place, for example for playing music or selling alcohol. You may also wish to take out insurance, and conduct a risk assessment, particularly if your event is open to …
Planning and organising events
Whatever event you are running, planning an event generally involves similar basic tasks and things you need to think about. Getting an idea to become a successful reality can be hard work, and there are common mistakes which it is easy to avoid. This section contains a range of tips and information to help you to plan and run a successful event. Thanks to funding from the Big Lottery, all the information in this section has been updated and impr…
Food and Drink
If you provide food and drink at an event you need to make sure you comply with simple regulations. In particular, you need to make sure you have done what is necessary to ensure food safety, and that you do not break the law regarding the sale of alcohol. Information about both of these is available on our Licensing and Regulations information page. Click on the Links tab for useful contact details, including food hygiene training providers and …
Transport
Transporting groups of people can take some organising. The cheapest way to do this varies depending on the number of people and the specific journey. When planning transport for your group it is worth thinking about the specific needs of your group members and what will suit them best. Do they need to be collected from somewhere close to their homes in a minibus? Can they all travel at the same time or would it be better if everyone organised th…
Practicalities of running an event
This section includes practical information and useful contacts to help you get the logistics of your event right. The Links tab gives contact details for useful local organisations who can help with the practical things you need for your event, like a venue, water and electricity supplies, tickets and first aid cover. The Resource Centre has lots of equipment available to hire that you may find useful for your event. Whether it’s a meeting, summ…
Setting up a social enterprise
Social enterprises are businesses that have clear social and/or environmental aims. They generate most of their income through trade (rather than, for example, grants), and reinvest most of their profits to further their social and/or environmental aims. A social enterprise is not a legal structure in itself. There are a number of legal structures a business could adopt when setting up as a social enterprise. Our information on Legal Structures f…
Public liability and employer’s liability
Information to help community groups decide if they need public liability and/or employer’s liability insurance. What is public liability? Do we need public liability insurance? What is employer’s liability? Do we need employer’s liability insurance? Should we carry out a risk assessment? More information What is public liability? When you organise an activity or event you have ‘public liability’. This means that your group could be responsible i…
Sample risk assessments
We provide sample risk assessments for our Bouncy Castle, Smoothie Bike, Popcorn Machine and Candy Floss Machines. We suggest that you use these to give you ideas when carrying out your own risk assessment. Your risk assessment should be specific to your event and organisation. Bouncy Castle sample risk assessment (Word) Bouncy Castle sample risk assessment (PDF) Smoothie Bike sample risk assessment (Word) Candy Floss machine Sample Risk Assessme…
Sussex Community Foundation
Grants available for: Not for profit groups based in Sussex Size of grants available: up to £10,000 Next deadline: Friday 6 September (Decisions November 2024) Aims of Fund The Sussex Community Foundation was set up in January 2006 to build a substantial, permanent fund to support charities and communities across Sussex. They are an umbrella organisation which manages funding on behalf of lots of other funding organisations. This means that you c…