Meetings need not be boring! This section can help you to organise meetings that involve your members, generate new ideas and give everyone a chance to contribute to the running of your group.
If you are organising a public meeting or conference, you may also find the information in our Planning and organising events section useful.
Click on the Equipment tab at the top of this page to see our range of low-cost equipment for hire, to help make your meetings accessible and interesting. The Links tab has details of other organisations with useful information, such as venues for hire in Brighton and Hove.
Organising your Annual General Meeting
This information sheet looks at what chairing a meeting involves, and how to do it. There are some useful tips and advice to help improve and develop your chairing skills.
This is an introduction to health and safety for community groups run by volunteers, that don’t have any employees or control any premises. It includes tips and ideas for keeping people well and safe at your events and activities, information on how and why to write a health and safety policy, and some sample policies.
The Resource Centre held two workshops on chairing meetings in March 2016. These were attended by twelve people from nine different Brighton & Hove City Council Tenant and Resident Associations.
How do you get lots of people along to your meetings and events? How do you make sure that more than a handful of you are doing the bulk of the work?
Holding a public meeting can be a really good way of building a campaign or getting more people involved in your group.
Information for community groups about providing childcare at a one-off community event.
Quick and easy guide to taking minutes
Quick and easy guide to preparing an agenda
A quick overview of the main roles of officers, and a more detailed explanation of the role of the Secretary.
The Resource Centre’s community print room has equipment you can use to print the agenda, minutes and publicity materials for your meeting. If you need to print a number of documents for your meeting, you may find our section on printing information packs useful.
Our section on Publicity and Communication has more information on making sure people know about your meetings and events.
These books are available at the Resource Centre, to borrow or to use in the Centre.
- A Chair's First 100 Days
- Communication skills (Booklet 2 of 5 of "From Conflict to Cooperation" series)
- Community Matters: Reference Manual for Community Organisations Advisers
- Conflict - where it comes from & how to deal with it (Booklet 1 of 5 of "From Conflict to Cooperation" series)
- Involving young people: guide to board development
- Meetings and decision-making (Booklet 3 of 5 of the "From Conflict to Cooperation" Series)
- Minute taking
- Organising things - a guide to successful political action
- Point of order - committees and meetings - how they work
- Public speaking and presentations - a guide for small voluntary organisations
- Quick Guides: Meetings
- Quick Guides: Presentations
- The Minute-Taker's Handbook
Equipment available from the Resource Centre
- A board
- Data projector
- Freestanding sign
- Laptop computer to hire
- Overhead Projector
- Projection screens
- Stand for projectors
Equipment available from other suppliers
The services listed below are not provided by the Resource Centre. These are websites and services we feel are particularly useful for small groups in Brighton & Hove, and which are not easy to find by searching the internet.
Most useful services for local groups
Community Base runs VenueSearch, a database of venues for hire in Brighton & Hove. (This currently works on mot browsers except Firefox 11/1/19.)
Also has services to help groups find volunteers and advertise jobs
Also offers local community and voluntary groups free access to www.trustfunding.org.uk, the Director of Social Change’s comprehensive guide to grant funding trusts in the United Kingdom.